When a VCH unit sustains an outbreak, our preceptorship students can remain on the unit, however group students cannot be on the unit. VCH Student Practice will first assist and guide schools currently on the unit and provide direction, then if needed assist and guide schools who start in the near future if it is felt that their start date will be affected.
VCH Student Practice is informed of unit outbreaks by internal memos, then immediately contacts the unit educator to discuss the specific situation.
VCH Student Practice emails the affected school placing coordinator and group instructor who have students on the unit (if assigned in HSPnet).
The email is sent with a High Importance tag to inform of the outbreak, that the group is suspended, an estimated timeframe of the suspension, as well as a proposed plan for the group to continue their clinical practice at another VCH site and/or further directions.
When outbreaks affect student groups confirmed on a unit, specific HSPnet report tags are to be used. (Please see HSPnet outbreak report tags for reference).
If a group needs to be moved to another site due to an outbreak, the original confirmed placement is to remain in HSPnet with the appropriate tag added, then the new temporary placement is to be split from the parent placement.
If there is a pending group request that has not yet been accepted at a unit that has sustained an outbreak, the school can choose to cancel the request and try another site, or the unit possibly will decline the request. VCH is not obligated to honor a pending placement, but we will always try our best to secure spots for our students.
Note that sometimes group instructors receive unit information earlier than VCH Student Practice does, so contacting us with this information is helpful and appreciated.